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A guide for giving compliments
Sample shout-outs to employees
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A guide for giving compliments
Sample shout-outs to employees
How often do you compliment your employees?
According to the majority of American workers, you probably don’t do it enough. Only 33% said they received regular praise at work, and most said their best efforts are routinely ignored by management.
Gallup calls this one of the greatest missed opportunities for leaders and managers. Workers who do not feel adequately recognized at work are twice as likely to say they’ll quit within the next year.
And when an employee leaves, companies spend up to 200% of their former salary hunting for a replacement. Giving compliments isn't just a nice thing to do as a leader — it affects your bottom line.
The economic benefits of compliments are real, but ideally, you would be praising your employees for more than just a buck. Teamwork lives or dies based on shared respect and mutual trust, and regular praise cultivates these virtues in the workplace. This, in turn, takes your whole team’s performance to the next level because everyone knows how to work well together.
Properly giving kudos isn’t easy. It requires astute leadership skills. You have to decide when a compliment is deserved and how to hand it out properly.
You won’t always get it right, and that’s okay. But these kudos examples will help you spread joy around the office.
Giving kudos means rewarding a hard-working team for a job well done. You can do this in several ways, but all of them can yield the following benefits:
Learning how to praise a team for good work is worth it. But if you have a reputation for being a difficult boss, prepare for a rocky start. Your first few compliments may sound clunky or inauthentic, and you may encounter awkward silences until they’re used to seeing this side of you.
But that doesn't mean you should give up. As you practice, you’ll become more comfortable with giving props. You’ll think on your feet and find opportunities to spread positivity. The more you do this, the more your employees will trust that you mean the nice things you say.
And spreading positivity isn’t just about others. Being kind can improve your mood, confidence, and overall sense of well-being. It can also reduce your stress levels on an otherwise difficult day.
Employee appreciation means, first and foremost, recognizing them as equals. They may not have the same decision-making power as you, but they’re also professionals with skills you don't have.
Without them, your department wouldn’t meet deadlines, produce products, or write lines of code. This is why learning how to praise your employees is similar to how to give kudos to a coworker at your level.
Here are some tips that can help you:
When giving compliments, avoid being vague. Randomly approaching an employee and saying, “Kudos for your hard work!” doesn’t show you care; it shows that you don’t know them well enough to think of something personal. Giving compliments with integrity means knowing the person, understanding their contributions, and handing out praise accordingly.
The best compliments touch on something specific a person did. If they gave a great presentation, say so. Better yet, mention your favorite part of it. They’re more likely to produce similar quality work now that they know what you like.
When a worker focuses on a task, they may not always see the bigger picture. It’s hard for them to know where their contribution fits if they’re not at the same high-level meetings as you.
Explaining how their action helped you or your organization makes them feel like part of the mission. For example, “The beautiful website you created is the cornerstone of our fundraising campaign. Thanks to you, prospective donors have a one-stop-shop to learn about how we’re helping the community.”
Details matter. Cherish the people who keep your shared folders organized, annotate your briefs with useful notes, and pitch solutions instead of problems. These things take time, and their thoughtfulness should be rewarded. Such quality-of-life contributions deserve acclaim for making everything run smoothly.
People can tell when you give praise out of necessity instead of authenticity. When you’re handing out compliments, make sure that you truly believe in the value of their work.
If you hold genuine gratitude for a person’s contribution, your compliment will appear more honest — because it is. Fewer genuine compliments will have a more positive effect than excessive fake ones because they know you mean it and that they deserve it.
If you have the authority, put your human resources department in charge of employee morale. They can create an employee recognition program that builds respect between teammates. And implementing a peer recognition portal where individuals can submit anonymous compliments for their colleagues fosters stronger relationships among team members.
Remembering these tips will help you give great compliments. Before you know it, office morale will be approaching an all-time high. You may even receive some kudos yourself.
But what does great positive feedback look like? Try using these examples of kudos in Slack, email, or in person:
When handing out compliments, it’s tempting to do so publicly. You may announce someone’s accomplishments in a meeting or in the middle of a workspace, encouraging the entire team to celebrate the person’s milestones. While this is a great way to recognize some people, it’s not always best.
Some individuals may not enjoy public attention — even if it’s positive. It can make them feel self-conscious, singled out, or embarrassed, which are all opposite to what you’re hoping to achieve.
Before dishing out public praise, ask your subject how they’d prefer to receive praise. Give them your compliment privately using all of the advice outlined above, then explain why you think it’s deserving of public recognition. And if they would rather keep it to themselves, respect their boundaries.
Otherwise, they’ll learn to distrust you and may resort to underperforming to reduce the risk of public attention.
When you’re stressed out and having a bad day, complimenting your team might be the last thing on your mind. You have a task list a mile long and back-to-back meetings. You’re doing everything you can to reach the time when you can go home and rest.
Even the crabbiest among us can develop a positive attitude, express gratitude, and give thanks for good work. Use the above kudos examples as a starting point.
Then, as you continue to practice, you’ll develop your own style of giving props. You may choose to give fist bumps to everyone in the office or send a very personal and thankful email to an individual.
However you choose to give kudos, your efforts will be worth it. Hard-working teams don’t stay that way for long if they feel undervalued. Reminding them why they’re great will help increase employee engagement and set your department up for success.
Vice President of Executive Advisory
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